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Undergraduate Catalog

Undergraduate Course Withdrawals

Students may withdraw from individual courses within the first half of the semester, summer session, or non-traditional term in which the course is offered. No students will be allowed to withdraw from a course after the first half of the semester, summer session, or non-traditional term has passed, except for compelling and verifiable circumstances, in which case the student must obtain the permission of the course instructor and the appropriate dean. Students may not withdraw from the same course more than once. This policy does not apply to a student who takes a leave of absence or withdraws from all courses during a semester, summer session, or non-traditional term. Once the withdrawal form is filed with the Registrar's Office, "WD" will appear on the student's official transcript. Withdrawal procedures for undergraduate students taking PST courses are outlined on the Center for Continuing and Online Education website.

Students who request a withdrawal from all classes, resulting in zero (0) credits, must complete a Leave of Absence (LOA) or University Withdrawal form through the Registrar's Office, or will be considered as an "unofficial withdrawal" and will have to apply for readmission if they desire to be reinstated.

If in any circumstances, the student does not fill out an official withdrawal and has failing grades ("Fs") or a combination of "Fs" and "WDs" for all courses and has stopped attending those courses, the student is considered unofficially withdrawn from the University. Students who are unofficially withdrawn and wish to be reinstated must apply for readmission through the Registrar's Office. Forms are available on the Registrar's Office web site at http://www.gallaudet.edu/registrar/forms.

Academic Administrative Withdrawals

Regular attendance and participation are key factors in academic success for all students enrolled at Gallaudet University. Students are expected to attend classes and complete course assignments while making substantive progress toward their degree(s).

The following Academic Administrative Withdrawal conditions and procedures have been set in place to support student progress towards degree(s) completion, while outlining policy and procedures for situations involving compromised academic performance.The Academic Intervention Team (AIT) plays a role in decisions and processes related to University withdrawal.

Academic Administrative Withdrawal from a Course

A student who ceases regular attendance any/all course meetings (classes) and/or who does not complete assignments in keeping with course requirements, but who does not officially withdraw from Gallaudet University during that semester, may be administratively withdrawn from that course in accordance with the policy described herein.

A student may be required to withdraw from a course or may be automatically withdrawn by faculty with approval from the Academic Intervention Team (AIT) if the student:

  1. Has not communicated with with the faculty by the third week of classes, as indicated by absence of email, Blackboard, or Navigate communications; and/or
  2. Does not progress satisfactorily in coursework by the noted course withdrawal date; as indicated by not submitting course assignments on time, or by submitting work that does not meet minimum requirements outlined in the syllabus, assignment sheets, or rubrics; and/or
  3. Engages in any prohibited conduct resulting in the disruption of a class or academic activity, as evidenced by repeated documentation of violations of the Student Code of Conduct outlined by the Office of Student Conduct.

Students in violation of the above criteria in any particular course may be required to withdraw from that course, or may be withdrawn by action of their professor and the School Leader of that course, with a grade of Withdraw (WD) if prior to the date indicated in the Undergraduate Academic Calendar for withdrawal (typically the week after midterms), or with a grade of F if on or after that date.

Academic Administrative Withdrawal from the University

Should the above conditions pertaining to Academic Administrative Withdrawal from a Course occur simultaneously in two or more courses at any point during the academic year, the Academic Intervention Team (AIT) shall assume responsibility of the University Academic Administrative Withdrawal process in accordance with the following procedure:

Procedure for Withdrawal and Appeals

  1.  After all measures have been taken by faculty to retain the student, faculty will submit the case to the Academic Intervention Team (AIT), and the student shall receive a written and electronic notification of their pending case of administrative withdrawal after AIT approval within 3-5 business days.
  2. A student wishing to appeal the pending withdrawal must respond within 3-5 business days following receipt of the notification to AIT. Appeals should be submitted to the respective School Leader(s) in the form of a written letter, or ASL video letter, requesting an appeal to the pending withdrawal. If a satisfactory resolution is not reached, the student has 3-5 business days to appeal to the Dean of the Faculty.
  3. The Dean of the Faculty will make the final decision regarding the status of the appeal within 5 business days. During that time, the student will remain enrolled in the course and may continue to attend classes subject to approval of the Dean of the Faculty and the faculty instructor.

Importantly, if a student has the status of administrative withdrawal in all courses, the Academic Intervention Team (AIT) may require the student to withdraw from the University or be automatically withdrawn by the Office of the Registrar.

Students who are required to withdraw or withdrawn by Administrative Action during a given term will have the notation, “Academic Administrative Withdrawal (date)” entered on their permanent academic record following the semester in which the action occurred. A grade of W (withdrawal) or WD (administrative withdrawal) will be entered for each course in which the student was registered and subsequently withdrawn.

Students who have been placed on Academic Administrative Withdrawal from the University and wish to return, must apply for readmission through the Office of the Registrar. The student’s application for readmission will be reviewed by the Faculty Student Affairs (FSA) Committee for denial or approval and determination of conditions for use of support services and guidance using the same application and review for return from the Academic Suspension Policy.